Writer's Tips
Tuesday, January 26th, 2010
A literary agent is the person who will champion your story and get it into the hands of the right people at a publishing house. But while literary agents are always looking for a great story, it’s important to remember they receive many, many manuscripts – and they can’t represent everyone. Their stack of query letters and synopses is called the “slush pile”, and you need to make sure yours finds its way out of it.
The first step is to make sure your manuscript is in the best condition you can possibly make it. This means you have redrafted it, asked friends or a critique group to read it over, and finally given it to a professional editor, such as those at Firstediting.com, to repair any grammar problems, inconsistencies, or structural issues.
Now that your manuscript has been reshaped and in near perfect condition, the next step is to write a killer query letter and synopsis. Maybe you’ve been working on these alongside your manuscript, or maybe you will hire a professional to help you. These are vitally important – and they are the only way you will entice an agent to request a sample of your work. In addition, most agents have assistants who read the submissions for them, and only the best queries will actually get seen by the agent.
Begin your research for the perfect agent by creating a list of those who have worked with books that are a similar style to yours, and preferably books that you admire. Learn as much as you can about each agent, because finding the right person for this role means you will have someone who will fight to get your book into the marketplace and provide the vital link between you and the publishing house. If you send your work to a poor agent, your manuscript may never find its way to a publishing house.
Once you are satisfied with your list, check the agents’ submission guidelines very carefully. Like publishing houses, agents receive many manuscripts, and each may have specific requirements. While the merit of your story is the most important thing, don’t let yourself down by sending in your work in the wrong format or full of typos or awkward grammar. Contact by the method they request (i.e., do they prefer phone, email, or post?), and then send them only what they have requested; no more, no less.
If your query letter, synopsis, and sample pages shine like a diamond in the slush pile, you may just find the literary agent you always dreamed of.
Tags: editors, literary agent, Professional Editing, query letter, synopsis, writers
Posted in Book Editing, Book Editors, Fiction Editing, Manuscript Editing, Novel Editing, Writer's Tips, Writing for Publication | No Comments »
Wednesday, May 20th, 2009
It is important for your writing project to be consistent, which can be defined as accepting a style guide appropriate for your type of writing, (e.g., APA, MLA)* or by adopting a style of your own and using it throughout the project.
Examples of using consistency in writing include adopting:
- one font style and only a few font sizes (body font and title font)
- set margins, paragraph style, (e.g., justified), tabs, and bullets
- similar numbering, lettering and grammar for lists and bullet points
- terminology
- spelling style, (e.g., U.S. versus U.K.)
It is very difficult for a reader to look at multiple types of fonts, and mixed uses of italics, bold and underlined lettering. It is distracting, contributing to the view that the manuscript is disorganized and unclear. Headings, titles, and bullets or numbered lists should be consistent within the manuscript. The statements in these sections should be parallel (consistent in how they are presented in terms of the use of a verb tense or descriptive phrase). As an example, the list above uses a noun in each statement. The list below uses an action verb. The manuscript will appear to be well organized and readability and clarity will be improved.
What other steps should the writer include to ensure consistency?
- use an appropriate verb tense throughout the project
- incorporate one style for footnotes, citations and references
- develop spacing rules for sentences, paragraphs, and lines (single versus double-space)
- use one person style, (e.g., first versus third person)
- include a hierarchical system for titles and headings, (e.g., centered, flush left, capitalized, italic)
Being consistent in your writing and editing professionalizes the project whether it is a fiction or non-fiction manuscript. Two good references for font readability include: The Elements of Typographic Style by Robert Bringhurst and The Elements of Typographic Style Applied to the Web. Italicizing book titles and putting a hyperlink in blue and underlining it are examples of a style that you would incorporate every time you include similar references.
The best way to ensure consistency is in the editing of the project. If you are using a style manual, most of the rules are outlined and the major task is to follow the guide. However, if the writing style is unique, the professional editor (or writer completing the editing) should keep a log as the project is reviewed to keep track of the different styles incorporated. The styles can be applied later on in the project. For example, note that your first use of a book title was underlined, and use this similar style each time a book title is used in the manuscript.
Style consistency is a characteristic of a serious and excellent writer. It also demonstrates to many of us who write and read and edit, a love of writing and the appreciation of a well-edited manuscript as an art form.
* APA is the American Psychological Association
MLA is the Modern Language Association
Tags: Add new tag, professional editor, Submitting for Publication, Writing for Publication, writing tips
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Sunday, May 17th, 2009
The font of your text says a lot more than you might think. In addition to being a creative way to present your text, various fonts convey various ideas and attitudes. For example, Times New Roman, the most popular font in the United States and the preferred font for printed books and magazines, is known to convey authority and information.
When writing a manuscript for publication, it is important to use a non-proportional font, a font with each character having the same width. This includes Times New Roman and Courier, the most common fonts for manuscripts. Non-proportional fonts make the text appear to have been typed on a typewriter, and the publishing industry is known for being anti-computer. This is changing and will change, but for now it is still important to submit your manuscript in an acceptable font if you plan to have your book printed.
Ebooks are another story. In an ebook, fonts can be used very creatively. The trick is to use restraint and balance. Do not use more than 4 fonts, as this can be very obnoxious for readers. Be consistent with fonts too—use the same font for all headings, even if you use a different font for the body text. You might use one font only for the cover or title page, or one font for one section, depending on the subject matter.
Font size is also worth considering. A traditional manuscript needs to be set in 12pt font, while an ebook can use another size, usually larger because the text is designed to be read onscreen. The same rule goes for font size: do not vary the size too often. Yes, headings might look better in a larger font in your ebook, but do not change the font size of the body text from paragraph to paragraph.
For a traditional manuscript (for your novel for example) should always be in all black. Ebooks may use other colors. The reason a printed manuscript must be in all black is mainly because there is no point in using color—the manuscript is designed to be easily read by a potential agent or publisher, and odd colors can make it hard to read. Also, the manuscript you turn in for possible publication is no the same as the printed manuscript which goes to press, so your color choices will not be reflected in the final copy or the actual book if it is published.
Of course, there are always exceptions to these rules, and some vanity publishers have no regard for the “old school” guidelines, but it is better to be safe than sorry. Some publishers will not read your manuscript if the fonts are wrong. Some will. It’s your choice ultimately.
Often, writers do not have time to care for all the nuances of manuscript preparation, and a professional editor is hired to format the manuscript. In addition to proofreading your work, professional editors are available to properly format your manuscript. Therefore, if you don’t have time to go back through and correct all the odd fonts and varied sizes or colors, you can simply enlist a professional editor. I have done this work many times, and it is always satisfying to maximize the potential of good content by ensuring it is properly presented.
Tags: Font, professional editor, Submitting for Publication
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Tuesday, May 12th, 2009
I am always checking my style and grammar books to ensure that I am capitalizing words properly! It is not easy to remember all of the rules and regulations regarding capitalization.
But, a helpful way to remember when to capitalize (in most cases) is to use this phrase: Proper nouns and words derived from them are capitalized. Common nouns are not.
Here are some examples:
Weekdays, holidays and months are capitalized:
- Monday
- Tuesday
- Labor Day
- An exception is the Fourth of July. You would use the fourth of March.
Seasons, directions and events are not capitalized:
- summer
- north
- northwest
- my birthday
- my anniversary.
Titles are capitalized when used with a name:
- Example - Secretary of State Hillary Clinton.
But, it is not capitalized in this example:
- The hearings for the secretary of state appointment begin today.
Capitalize the first, last and all major words of a title:
- “The Long Hot Summer”
- “Frannie and Zooey”
- “The Red and the Black”
Capitalize the first word after a colon if it begins an independent clause: This may depend on whether you are using MLA Style or APA Style.
- I found myself in an unusual position: My husband was not the man I thought he was. (APA)
- I found myself in an unusual position: my husband was not the man I thought he was. (MLA)
Here are some other examples:
- God (when used as a name)
- god (when used as a description)
- Aunt Judie
- my aunt
- English, French
- history, mathematics, physical education
- The World Wide Web and Web Site
- a home page
- Work War II
- the war, a war
- a Republican, a Democrat
- an independent (but a member from the Independence Party)
- I went to the game with Father.
- His father was often at work on Saturdays.
- The South (as an area)
- the southern point
- a southern state
If you have a question about capitalizing a word, look in the stylebooks in the index for “capitalization.” Most stylebooks provide exceptions.
You can also use a search engine on the Web to help you reference these types of questions. I have one site I like to use as well:
http://www.grammarbook.com/punctuation/capital.asp
But you can also go to the APA and MLA Websites for good information.
http://www.apastyle.org/
http://www.mla.org/
Tags: capitalizations, Capitalize
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Monday, May 4th, 2009
Hyphens, En Dashes, and Em Dashes have their places in a sentence. Often times, they are used interchangeably and they are not intended to be used that way. They each have a specific purpose. Most people use hyphens and dashes quite often in writing and they can be somewhat confusing. Most writers are very familiar with using hyphens since they are the most frequently used dash. It’s the smallest of the three with the en dash slightly longer and the em dash slightly longer than the en dash. If you’re using Word, you can find the en dash and the em dash under the “Insert” tab under “Symbols.” From there, you can make a shortcut to those symbols so you can just use your keyboard the next time you need it; this is what I prefer to do. That way when you are typing, you can just use your shortcut on the keyboard instead of going to the symbol menu each time you need it.
Hyphens
Hyphens are used in compound words and for dividing words. They are also used to separate numbers like phone numbers and social security numbers. See the following examples:
1-800-123-4567 (phone number)
123-45-6789 (SSN)
“The way I spell that is F-E-R-G-U-S-O-N.”
He lives in a middle-class neighborhood
She has a three-year-old boy
(Please note that there are several different rules for compound words and whether or not to use the hyphen.)
En Dashes
Typically, en dashes are used to connect numbers. Rarely, are they used to connect words, and that is usually only with connecting two compound words.
1950–1960
Romans 10: 9–10
Refer to pages 12–24
a hospital–nursing home connection
Em Dashes
Em Dashes have several different uses. Most frequently, they are used to amplify or set apart aspects of a sentence.
“She walked away—or rather, ran away—from the laughing crowd.
“Is he—will he—accept the position?” (You could also use ellipses here)
The em dash can also be used to indicate sudden breaks in dialogue.
“I’m sorry; I tried to—”
“Trick me?” she demanded.
Tags: Em Dashes, En Dashes, Hyphens
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Friday, May 1st, 2009
As an author, you will, at some point, have someone critique your writing; that is, if you plan on having it published in some way. Someone’s going to read it and give their opinion about your writing. Most authors are very protective of their writing and find that any negative feedback is either a direct reflection of their writing abilities or an attack on their story. If you want an honest, unbiased critique of your story, then you will have to loosen the reigns and step back away from the story and see it from the eyes of the reader. For some, this is very difficult to do and so most authors will have to incorporate the help of an outside editor, versus doing it themselves. I personally recommend getting a professional editor to edit your story because as an author, you are often times too close to the story to see any flaws. It may be difficult, but it is important for you to take those editing notes seriously and not take it personally. If the editor is confused by your plotline or sees a flaw in one of the characters, then most likely, so will the reader. The positive feedback is good and necessary, but so is the negative; it could save you from embarrassment or more importantly, help you to have a more polished story that is ready for publishing. But there are always two sides to every coin and the editor has to take some things into account also.
As an editor, you must keep in mind that you are editing something that holds a lot of value to someone. With that in mind, you should edit with professionalism, care, tact, and honesty. It’s not your job to rewrite the story. However, it is your job to tell the author if you believe it should be rewritten. It is not your job to just be nice and agreeable and say, “This story is excellent,” if you know that it’s not. You’re not doing the author any favors by restraining the negative comments. On the flip side, your comments should not all be negative either, otherwise it will seem as though you are making a personal attack on the author and/or their work. If you happen to be reading an exceptionally poorly written story, it’s okay to point out what’s wrong with the story and how it can be better, but you can also point out something positive. Maybe the plot line is confusing and jumbled and some of the characters don’t make sense, but the author’s use of imagery is good; it is important to say both.
Accepting and giving critiques may not always be easy, but it’s a necessary part of the author/editor relationship.
Tags: Add new tag, Critique, critiques, professional editor
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Friday, April 10th, 2009
Whether you’re a great writer or one who struggles, it is always important to improve your skills and take your writing to the next level. When it comes to writing an essay, there are 3 proven strategies that you can use to get ahead.
First, pre-planning and brainstorming is key. Although some people are able to write a great essay in one sitting or on the spot with a time limit, most GREAT essays took some time. Research your topic and write down or record any useful notes and facts. Plan out the order in which you will present your ideas in writing. It is not enough to just have a topic; it is just equally necessary to have a logical organization and presentation.
Secondly, streamlining your text can take a mediocre essay to a higher level. Simplifying your sentences and using precise grammar and structure can make your essay easier and more fun to read, more comprehensible, and more stylistically appealing. Although some people call those who have mastered these skills “professionals” or “naturally talented,” anyone can become a skilled writer with practice. Rewrite one of your old essays and see how much you can improve it. Remove any unnecessary words or phrases, change passive voice to active voice, and include more visual imagery or explanation. It is also great to utilize creative writing techniques to balance out the academic content of your essay-especially if you’re writing your essay for a magazine or website.
Finally, a surefire way to improve your essay is to hire a professional editor to go over your work and correct spelling, grammar, punctuation, and typos. You as the writer of your own work are unlikely to catch ALL the errors, and your word processing software’s spell/grammar check is no genius. At the very least, have a friend or colleague read and check your essay, and then revise accordingly. The advantage of using a professional editor comes in handy for those big projects-your college essays, a journal or newsletter article, a magazine or website article, or an important academic or work-related presentation. Editing can also improve your essay’s overall clarity, format, organization, and even content and style. If you’re ever in a hurry and you don’t have time to utilize the first two strategies, a professional touch can potentially make up for both.
So whether your goal is to become a better writer or to simply turn in or submit better essays, these 3 strategies will give you results. Often, all it takes to turn a good idea into a great essay is a little time. Fortunately, if you don’t have the time, you can still improve your essay by hiring a professional editor.
Tags: essay, essays, professional editor
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Wednesday, April 8th, 2009
It may be appropriate to use sexist (or gender specific) language in a novel or religious writing, but there are very few times when you can or should appropriately identify a character, individual, or subject using only a masculine form of the word. And, using a combination (him/her) is cumbersome.
In educational writing (course assignments or research papers), journalism, and in business, sexism in the use of language is discrimination. Style manuals, office policies and procedures, and employee handbooks and are excellent resources for using gender-neutral language. And, it is important to be gender neutral. Not being gender neutral can be a costly mistake. I know a manager who tosses resumes and job application letters into the “Do Not Interview” pile when she spies sexist uses of the language. It does not make a good impression in these gender-neutral times.
Use of sexist language most often occurs with third-person masculine pronouns (he, him, his, himself) or with job titles that include a gender preference (fireman, chairman, foreman) (Andersen, R. 1994). Words such as stewardess, waiter or waitress, actor and actress have been changed to a gender-neutral format: flight attendant, server, actor.
There are also sexist words that are not job titles but relate to a group of people: mankind, the average man, manned, all men. In exchange, words such as people, average person, staffed, and all people should be used. In technical writing, “ensure that the reception desk is manned 24 hours” should be replaced with “staffed 24 hours.”
After monkeys flew into space and we moved on to using astronauts, we had “manned spacecraft.” Certainly that wording is no longer appropriate.
What are some options for ensuring that your writing is gender neutral? First, adopt the titles that are in use today:
- Letter carrier
- Chairperson or Chair
- Spokesperson
- Flight Attendant
- Police Officer
- Server
- Firefighter
- Host (no Hostesses)
- Journalist, Writer
- Actor (no Actresses)
- Sportsperson
- And, don’t use male nurses to distinguish from nurses (female)
Most businesses and workplaces now use administrative assistant or word-processor or assistant rather than secretary as a position title.
If you are using female and male wording together, make sure that they have equal treatment. Examples include:
Ladies and Gentlemen or Men and Women
but not: Men and Ladies
Husband and Wife
but not: Man and Wife (Yes-change the wedding vows)
John and Mary Doe or John Doe and Mary Jones
but not: John Doe and wife Mary
If using a sentence where the subject can be he or she or him or her, try to find another way to write the sentence without using him/her or he/she. For example, the sentence:
Prior to giving a patient medications, make sure that you verify his/her name by checking their identification bracelet.
Change the wording to:
Prior to giving a patient medication, make sure to verify their names by checking the identification bracelet.
Or even better:
Check the patient’s identification bracelet to ensure that it matches the name on the prescription prior to administering medications.
Another example:
A researcher should submit his proposal by December 15 (Do not use he to mean both men and women)
Each physician must submit his patient reports within 24 hours.
Better examples are:
The proposal deadline for researchers is December 15.
Each physician must file patient reports within 24 hours.
Watch the use of the language especially in public relation materials, advertisements or job applications and in your speech. It is very easy to alienate new customers, clients or potential employees by using sexist language. Sexist language in your business writing (e.g. memos, emails, articles, technical writing) is not professional and may at times, be illegal, violate human resources policies and procedures and not meet style guidelines. So, in editing your materials, ensure that you use gender neutral language at all times.
An excellent example that illustrates that “man or he” cannot stand for both men and women is this sentence (Andersen, 1994)
“Modern man no longer pampers himself during pregnancy. He works almost up until the day of delivery and is back at work within a few weeks of leaving the hospital.”
p.48
Reference:
Andersen, R. (1994). Powerful Writing Skills. National Press Publications, a division of Rockhurst College Continuing Education Center, Inc.
Tags: gender neutral, gender neutral language, gender specific, sexist language
Posted in Business Editing, Proofreading, Writer's Tips | 1 Comment »
Friday, March 27th, 2009
Revising gives you the chance to preview your work on behalf of the eventual reader. Revision is much more than proofreading, though in the final editing stage it involves some checking of details. Good revision and editing can transform a mediocre first draft into an excellent final paper. It’s more work, but leads to real satisfaction when you find you’ve said what you wanted. It is truly rewarding.
Start Large, End Small
First check whether you have fulfilled the intention of the assignment. Look again at the instruction sheet, and revise your work to be sure you can say yes to these questions:
- Have you performed the kind of thinking the assignment sheet asked for (e.g., analyze, argue, compare, explore.)
- Have you written the genre of document called for (e.g., book review, critique, personal response, field notes, research report, lab report, essay)?
- Have you used concepts and methods of reasoning discussed in the course? Don’t be shy of using theoretical terms from the course. Also beware of just retelling stories or listing information. Looking at your topic sentences in sequence will show what kinds of ideas you have emphasized.
- Have you given adequate evidence for your argument or interpretation? Be sure that the reader knows why and how your ideas are important. A quick way of checking is to note where your paragraphs go after their topic sentences. Watch out for repetitions of general ideas — look for progression into detailed reasoning, usually including source referencing.
Now polish and edit your style by moving to smaller matters such as word choice, sentence structure, grammar, punctuation, and spelling. You may already have passages that you know need further work. Here are some tips:
- Read passages aloud to see if you have achieved the emphasis you want. Look for places to use short sentences to draw attention to key ideas, questions, or argumentative statements. If you can’t read a sentence all the way through with expression, try cutting it into two or more.
- Be sure to use spell check. I have learned how crucial this is before and after each document! It will help you catch most typos and many wrongly spelled words. But don’t let it replace anything automatically, or you’ll end up with nonsense words. You will still have to read through your piece and use a print dictionary or writer’s handbook to look up words that you suspect are not right.
- Don’t depend on a thesaurus. It will supply you with lists of words in the same general category as the one you have tried-but most of them won’t make sense. Use plain clear words instead. Use a print dictionary and look up synonyms given as part of definitions. Always look at the samples of usage too.
- Don’t depend on a grammar checker. The best ones still miss many errors, and they give a lot of bad advice. If you know that you overuse slang or the passive voice, you may find some of the “hits” useful, but be sure to make your own choice of replacement phrases. A few of the explanations may be useful.
Nothing can substitute for your own judgment. You will become quite comfortable with your own style and creativity.
Tags: Professional Editing, Proofreading
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Monday, January 5th, 2009
One thing every professional editor must be very clear about is the variant spellings and meanings of words known as homophones. According to The Merriam-Webster Dictionary, homophones can be defined as “one of two or more words (as to, too, two) pronounced alike but different in meaning or derivation or spelling.” Therefore, a professional editor misspelling even one letter in a word can potentially lead to a change in meaning, sometimes one that is radically different from that originally intended by the writer.
Below is a list of some common homophones, which, for the most part, keep us professional editors on our toes (please note that all definitions have been taken from http://www.merriam-webster.com/):
1. allowed, aloud
allowed – “to assign as a share or suitable amount (as of time or money) <allow an hour for lunch>”
aloud – “in a loud manner”
2. bare, bear
bare – “lacking a natural, usual, or appropriate covering”
bear – “any of a family (Ursidae of the order Carnivora) of large heavy mammals of America and Eurasia that have long shaggy hair, rudimentary tails, and plantigrade feet and feed largely on fruit, plant matter, and insects as well as on flesh”
3. cite, sight, site
cite – “to call upon officially or authoritatively to appear (as before a court)”
sight – “something that is seen”
site – “the spatial location of an actual or planned structure or set of structures (as a building, town, or monuments)”
4. desert, dessert
desert – “arid land with usually sparse vegetation”
dessert – “a usually sweet course or dish (as of pastry or ice cream) usually served at the end of a meal”
5. foreword, forward
foreword – “prefatory comments (as for a book) especially when written by someone other than the author”
forward – “near, being at, or belonging to the forepart”
6. groan, grown
groan – “to utter a deep moan indicative of pain, grief, or annoyance”
grown – “cultivated or produced in a specified way or locality”
7. hear, here
hear – “to perceive or apprehend by the ear”
here – “in or at this place”
8. idle, idol
idle – “lacking worth or basis”
idol – “a representation or symbol of an object of worship”
9. jewel, joule
jewel – “an ornament of precious metal often set with stones or decorated with enamel and worn as an accessory of dress”
joule – “a unit of work or energy equal to the work done by a force of one newton acting through a distance of one meter”
10. know, no
know – “to perceive directly; have direct cognition of”
no – “used as a function word to express the negative of an alternative choice or possibility”
11. lie, lye
lie – “to be or to stay at rest in a horizontal position; to make an untrue statement with intent to deceive”
lye – “a strong alkaline liquor rich in potassium carbonate leached from wood ashes and used especially in making soap and for washing”
12. morning, mourning
morning – “the time from sunrise to noon”
mourning – “an outward sign (as black clothes or an armband) of grief for a person’s death”
13. nay, neigh
nay – “a negative reply or vote”
neigh – “to make the prolonged cry of a horse”
14. ode, owed
ode – “a lyric poem usually marked by exaltation of feeling and style, varying length of line, and complexity of stanza forms”
owed – “to have or bear (an emotion or attitude) to someone or something <owes the boss a grudge>”
15. principal, principle
principal – “most important, consequential, or influential”
principle – “a comprehensive and fundamental law, doctrine, or assumption”
16. quarts, quartz
quarts – “a vessel or measure having a capacity of one quart”
quartz – “a mineral consisting of silicon dioxide occurring in colorless and transparent or colored hexagonal crystals or in crystalline masses”
17. rain, reign, rein
rain – “water falling in drops condensed from vapor in the atmosphere”
reign – “the dominion, sway, or influence of one resembling a monarch <the reign of the Puritan ministers>”
rein – “a strap fastened to a bit by which a rider or driver controls an animal”
18. scene, seen
scene – “one of the subdivisions of a play”
seen – past participle of see – “to perceive by the eye”
19. there, their, they’re
there – “in or at that place”
their – “of or relating to them or themselves especially as possessors, agents, or objects of an action”
they’re – “they are”
20. vial, vile
vial – “a small closed or closable vessel especially for liquids”
vile – “morally despicable or abhorrent”
21. weak, week
weak – “lacking strength”
week – “any of a series of 7-day cycles used in various calendars”
22. yoke, yolk
yoke – “a wooden bar or frame by which two draft animals (as oxen) are joined at the heads or necks for working together”
yolk – “the yellow spheroidal mass of stored food that forms the inner portion of the egg of a bird or reptile and is surrounded by the white”
Every so often, I will revisit this topic and provide more examples of common homonyms that professional editors encounter on a regular basis. Until then, acquaint yourselves with those listed above!
Tags: Professional Editing, Professional Editor, Proofreading, Writing for Publication, Writing Process
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